Payroll Management and Effective Payroll Controls

  

Introduction

The efficient management of the payroll function is crucial for any business with multiple employees. It is an aspect that requires attention to detail and careful observation of the regulatory environment. The integration of the payroll function with the finance and human resource departments further contributes to the operational management of a successful organisation.

This intensive 5-day training course gives a comprehensive understanding of the principles of payroll management and effective controls with a strong emphasis on practical application in the working environment.  Whether you are seeking to manage these functions within your organisation or to diversify your skillset for career progression, this  training course will provide you with the skills and knowledge needed to perform the vital function of payroll management and the effective implementation of controls.

You will find value in taking this  training course by formalising and updating your skills and learning the most up-to-date processes and best practices involved in the payroll function.

Participants will develop the following competencies:

  • Understanding the payroll regulatory and compliance environment
  • Confidence in managing the payroll department
  • Skills to identify risk and implement controls
  • Ability to integrate the payroll division with the HR and finance department

 

Programme Objectives

  • How to effectively run a compliant payroll office
  • Practical payroll implementation
  • How to generate information and reports for internal and external use
  • How to plan, organize, implement and monitor work within the payroll environment
  • Data processing using software
  • Integration of payroll into the HR and finance departments
  • Mitigating risk and implementation of controls
  • Performance of internal and external payroll audits

 

Training Methodology

The Payroll Management & Effective Payroll Controls training course will be taught in an interactive manner, using lectures, lessons learned, practical examples, video materials, case studies, software demonstrations, shared participant experiences and practice sessions. There will be group work as well as individual exercises. Delegates will be encouraged to participate actively.

This interactive training course includes the following training methodologies as a percentage of the total tuition hours:

  • 30% Lectures, Concepts, Role Play
  • 30% Workshops & Work Presentations, Techniques
  • 20% Based on Case Studies & Practical Exercises
  • 20% Videos, Software & General Discussions
  • Pre and Post Test

 

Who Should Attend?

  • Payroll administrators who wish to enhance their payroll knowledge and application
  • Human Resource professionals who wish to gain a better understanding of the payroll system and how it is integrated into the corporate human resource environment
  • Accountants who wish to diversify their skillset for career progression

 

 

Outline
                     Day 1

  • Payroll Environment

    Types of payroll systems
    How to effectively run your payroll department/office
    The acts that govern payroll
    Integration with company policies
    Responsibility of the payroll administrator
    Internal payroll audit


     Day 2

  • Practical Payroll Implementation


The key steps involved in payroll activities. Creating cost centres, pay points and job codes
Maintaining employee data
Processing leave
Setting up payslips and ensuring regulatory compliance
Capturing overtime and additional payment information
Making amendments and accounting for specific transactions
Updating to new pay period and month-end procedures


Day 3

  • Payroll Management

 Definition of an employee and how an employee designation impacts      payroll

Employee time management and tracking

Employee compensation
Additional employee benefits
Types of deductions and why they are used

Ethical considerations in the payroll function

Linking payroll with the HR (Human Resource) function

Setting up your payroll division

Day 4

  • Corporate Integration

                     Linking payroll with company finance department

                     Recording of payroll transactions in the accounting records

                     Application of payroll accruals

                     Common payroll measurements and how they are used

                     Contents of the various payroll reports and how to use them

                     How to utilise payroll reports for problem solving

                     Payroll and external audit procedures

  Day 5

  • Effective Payroll Controls

  Protection of personal information

  What are internal controls?

   Identifying risks in the payroll cycle

   Implementation of payroll controls

   Evaluating payroll controls

   Outsourcing arrangements and responsibilities

   Common mistakes and how to avoid them

Schedule

  • 08:30 – 10:15 First Session
  • 10:15 – 10:30 Coffee Break
  • 10:30 – 12:15 Second Session
  • 12:15 – 12:30 Coffee Break
  • 12:30 – 14:00 Third Session
  • 14:00 – 15:00 Lunch

Fees

 The Fee for the seminar, including instruction materials, documentation, lunch, coffee/tea breaks & snack :

  • Us$ 4,150 per person – Kuwait