Project Contract Administration & Close - Out, Dispute Analysis & Assessment

 

Ø INTRODUCTION

Modern project Manager must be aware of the latest project management tools and skills, and have balanced competencies to succeed in today’s global environment.  Projects are an integral part of any business but too many of these projects suffer from cost overruns and schedule slippages. This advanced Course presents practical tips and state-of-the-art tools and techniques for the successful completion of complex projects.

Project management has gone beyond being merely a personal skill set. It is now considered a vital organizational competency. So whether you are charged with increasing your disorganization's total project management capability or you are playing a role on a project, you will find this course offering a complete guidance for managing any type of project Especially constractor projects. Modern project personnel must be aware of the latest project management tools and skills, and have balanced competencies to succeed in today’s global environment.

This highly interactive programme will provide a practical hands-on approach to effective creation of contracts, and the management of both the contract, and the project to which it relates. It will also offer techniques and contract strategies to assist this process, including establishing a risk management strategy with reference to contracts, and techniques for managing the planning, and developing good business practice to take advantage of opportunities, enhance efficiency and increase profitability.

 It will also enable delegates to:

·        Develop systems to reduce the frequency of contractual disputes.

·        To resolve such contractual disputes as do occur in an efficient fashion.

·        To manage contracts and projects from the pre-contract, contract through to the post-contract stage in accordance with best practices.

·        Develop strategies for project execution.

·        Select and manage modern tools for project management.

·        Control project execution effectively and efficiently.

·        To enhance profitability, not only by increasing money coming ‘in’ from contracts, but also by preventing unnecessary sums ‘going out’ in operational disputes.

·        Explore the advanced practices generally viewed as leading to World-Class performance in contract management.

·        Enable participants can determine where they are now.

·        Help participants to begin immediate implementation of the steps needed to create maximum total value for their organization.

 

Ø Objectives

 

At this program's conclusion, participants should be able to:

·         Evaluate various project delivery approaches for construction

·         Learn advanced project planning, scheduling and control skills

·         Manage large, complex projects

·         Lead multiple projects simultaneously

·         Share resources effectively

·         Learn how to set up teams; motivate, delegate, and negotiate

·         Learn how to tailor reports to summarize appropriate information

·         Learn how to estimate effort, duration and cost of a project

·         Learn advanced project management tools for planning and control

·         Achieve measurable performance improvements

·         Generate staff ownership and responsibility for change

·         Handle Proactive and Reactive techniques for project managementability to apply Advanced Scheduling techniques.

·         Methods to develop a Project Control System.

·         Skills at handling both reactive and proactive project management techniques.

·         Ability to analyse, negotiate and implement the most appropriate method of resolving disputes preventing escalation by early identification.

·         improved managerial approaches to both contract and project management

 

 

Ø TRAINING METHODOLOGY


This training course will combine presentations with instructor-guided interactive discussions between participants relating to their individual workplace. Practical exercises, video material and case studies aiming at stimulating these discussions and providing maximum benefit to the participants will support the training.

This interactive training course includes the following training methodologies as a percentage of the total tuition hours:

l  30% Lectures, Concepts, Role Play

l  30% Workshops & Work Presentations, Techniques

l  20% Based on Case Studies & Practical Exercises

l  20% Videos, Software & General Discussions

Pre and Post Test

 

Ø WHO SHOULD ATTEND?

This course is designed for project managers, plant managers, plant supervisors, involved in project execution and plant start-up in any process industry. The greatest benefit arises from the application of these start-up oriented ideas throughout a project, beginning at the conceptual phase. The practical techniques and examples provide useful insights that are valuable at any stage of project execution and preparation for start-up. Individuals from all industries, government bodies, non-profit organizations and anyone who are interested in learning techniques for managing projects will find this course valuable. Also, decision makers, business planners

·         project managers

·         Senior project Engineers

·         project team members from Members of Process Improvement Teams

·         Administrators responsible for managing projects

 

 

                                                                               Outline

Important Note

Day 3 and Day 4 are Practical  Training

Yayassan Kuala Lumpur ( Malaysia )

Istanbul Municipality   (  Turkey )

Day 1

Project Management

l  The Nature of Projects and Project Management

l  Project/Program and Portfolio Management

l  From Strategic Planning to Project Management

l  Management Criteria versus Engineering Criteria

l  The Project Life Cycle

l  Managing the Triple Constraints

l  Managing Project Risks

l  Managing Stakeholders

l  The Project Manager’s Responsibilities and the Role of Senior Management

l  Steps in Managing a Project

l  The “Hard” Skills of Managing a Project

l  The “Soft” Skills of Managing a Project

l  Project Management Body of Knowledge (PMBOK)

l  Project Management Maturity Level

l  Typical Project Organization Structure

l  The Project Management Office (PMO) Concept

l  Basic Contract Types in Managing Projects

l  The Generic  Planning and Control Cycle in Project Management

Day  2

 

Project Delivery, Financial Analysis and Scope

l  Project Delivery Systems

l  Cash Flow Analysis

l  Review of Project Economic Evaluation

l  Project Objectives and Stakeholder assessment - who wants what?

l  Defining Quality

l  Communications and Change control - eliminating scope creep

l  Working with different personalities

l  Quality planning, Assurance and Control

Project Time and Cost Planning and Risk Management

l  Risk Assessment

l  Advanced Estimating

l  Resource Estimating

l  Work Breakdown Structure (WBS)

l  Organization Breakdown Structure (OBS)

l  Estimating using Crews

l  Contingency and Escalation

l  Parametric Estimating

 

Day 3

 

 

Advanced Topics in Projects Scheduling

l  Task Characteristics and Duration Assessment

l  Planning and Scheduling Methods

l  Critical Path Scheduling

l  Resource Allocation Methods

l  Time-Cost Trade offs

l  Lead/Lag Scheduling

l  Critical Chain scheduling

l  Effective status and review meetings

Monitoring, E-Commerce, IT and Human Resource Issues

l  Using Earned Value to report accomplishment

l  Efficient progress reporting using short, meaningful status reports

l  Lean Construction Strategies

l  Information Technology Adoption Issues

l  E-Commerce and its impact on the Industry

l  Staff Acquisition

l  Team Development and Motivation

l  Management styles and Conflict Handling

l  Project Closing

 

Day 4

 

Project Execution, Monitoring & Control

l  Directing and Managing Project Execution

l  Monitoring Work Performance Information

l  Managing the Project Team

l  Managing Stakeholder Expectation

l  Project Deliverables Tracking

l  Project Control Definition

l  The Objectives of Project Control

l  Project Control Approach

l  The Earned Value Management (EVM) Concept: An Integrated Project  Control Approach

l  Integrated Change Control

l  Quality Assurance and Quality Control (QA/QC)

l  Communication and Documentation Control

l  Procurement  Administration

 

 

 

Advanced Project Management Technologies

l  Advanced Scheduling

l  Parametric Estimating

l  Solid Modelling and CAD standards

l  Personal Digital Assistants

l  Discrete Event Simulation

l  Geographic Information Systems (GIS)

l  Global Positioning System (GPS)

 

 

Day 5

 

Project Evaluation, Reporting, Closure and Hand-over

l  Evaluation criteria

l  Project auditing

l  Project review meetings

l  Analyzing project performance

l  Progress reports and records

l  Determinants of project success

l  Successful project hand-over

l  Effective Project Closure

l  Project Closure Objectives

l  Project Closure and Contract Closure Interaction

l  Post-Project Evaluation

l  Success Celebration

l  Lessons learned and creating learning culture

l  Best practices of project evaluation, reporting and closure

CASE STUDY - Putra Jaya City (Malaysia )

l  Savings of approximately

l  construction contract

l  Completed on time

l  Minimal change orders

l  All stakeholders were satisfied with the project

 


 

Schedule

 

  • 08:30 – 10:15 First Session
  • 10:15 – 10:30 Coffee Break
  • 10:30 – 12:15 Second Session
  • 12:15 – 12:30 Coffee Break
  • 12:30 – 14:00 Third Session
  • 14:00 – 15:00 Lunch

 

Fees

 The Fee for the seminar, including instruction materials, documentation, lunch, coffee/tea breaks & snack :