Electronic Document Management Systems (EDMS)
Course Objectives:
- Manage/control documents, including folders and forms reduce document distribution costs no more paper.
- Distribute and view documents costs –no more paper
- Scan, OC, index and archive paper documents.
- Automate other office functions that involve work flows and electronic mail
- Address requirements of ISO 9000 and other regulatory agencies.
- Understand different technologies involved in EDMS
- Manage EDMS projects and justify ROI
- Get hands-on training on some EDMS products
- Evaluate merging standards
WHO SHOULD ATTEND
- Admin Staffs,
- Document Controller,
- Secretary Hr employees,
- Managers & Supervisors of all industries who are interested in learning about tomorrows technologies for paperless working environment and minimizing the volume of paper.
Outline
Introduction: Course Objectives & Outline
- EDMS –what is it and Benefits
- The paper flood
- The paperless office
EDMS Components & Document Capture, Distribution & Browsing
- Document capture
- Scanning of documents
- OCR and image processing
- Indexing, archiving and retrieval
- Demonstration
Other Sources of Documents
- Word processors/spreadsheets
- Forms
Document Management
- Document control
- Revisions/versions/histories
- Audit trails
- Reports
- Demonstration
Forms Management
- Creating forms
- Filling and saving forms/data
Document Distribution: Work flow Management
- Applications
- Creations
- Tracking/closure
- Demonstration
Document Distribution: Electronic Mail
- Concepts
- Demonstration
Document Browsing
- Navigation
- Application/independent viewers
- Annotation/sticky/notes/red/lining
- Demonstration
- ISO 9000 & others Regulatory Requirements
System Architectures & Platforms
- LAN`s & WANs
- Client Server Architectures
Technology Options
- Authoring Systems
- Card/folio based systems
Emerging Standards in EDMS
- Types of Documentation Systems:
- On-Line help System
- On –Line coaches and tutorials
- On –line documentation
- Glossaries
Some Representative EDMS Products
- Implementing EDMS
- Off – the-shelf vs. customs systems
- Allocating resources
- EDMS management
- Updating system
- Future topics
- Documents on demand
· Multimedia documents
Certificates
A Certificate of Completion will be issued to those who attend & successfully complete the programme.
Schedule
08:30 – 10:15 First Session
10:15 – 10:30 Coffee Break
10:30 – 12:15 Second Session
12:15 – 12:30 Coffee Break
12:30 – 14:00 Third Session
14:00 – 15:00 Lunch
Fees
The Fee for the seminar, including instruction materials, documentation, lunch, coffee/tea breaks & snack is:
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