• Cairo

    Cairo

Effective Purchasing and Contract Negotiation Strategies

INTRODUCTION

The ability to negotiate is one of the basic commercial business requirements yet it is often delegated to those least able to produce an effective outcome. The impact of poor negotiation is therefore felt throughout an organisation and has an immediate negative effect on company profitability.

This seminar provide practical, experience based guidance in planning and conducting a successful negotiation and identifies on an individual basis the key competencies and skills required to emerge on the winning side.

  • Each day involves the delegate in a specific negotiating scenario
  • The focus is upon achieving a “win – win “outcome but recognises that all negotiation are not conducted with this result in mind.
  • The emphasis is placed upon good planning and preparation to assure an effective negotiated result. Fail to plan and you plan to fail!
  • Common tactics and countermeasures are explored and Negotiational “ traps” uncovered
  • Each delegate is expected to evaluate their current negotiating ability and develop a personal plan for improvement

Objectives

Upon completion of this course, participants will know:

  • The importance of planning in successful negotiations
  • Approaches in negotiations
  • Standards of ethics
  • The importance of determining, rating, and valuing the issues in a negotiation
  • Evaluating strengths and weaknesses
  • Important issues in various contract clauses
  • Important elements of final preparation
  • Common negotiation tactics & counter measures
  • Gain experience & confidence through the actual negotiation of sample cases

 

WHO SHOULD ATTEND

Professionals involved in:

  • Projects, Contracts, Purchasing, Contract administration
  • Operations, Maintenance, Quality & Engineering
  • Other company activities that expose them or their staff’s to negotiations with contractors and suppliers and who want to improve their competency in this critical area of performance.

TRAINING METHODOLOGY

Participants will gain from a combination of instructional methods including lecture by an experienced practitioner and consultant, exercises, negotiation of model cases, and group discussions covering current practices and their relationship to the implementation of concepts and techniques discussed. This is a very “ hands on “ event with part of each day devoted to preparing and conducting a negotiation.

Outline

What Makes a Negotiation a Success?

  • Negotiation Exercise Number 1
  • Personal obstacles to a successful negotiation
  • Purchasing responsibilities as a negotiator
  • Identifying the phases of a negotiation
  • Understanding the phases of a negotiation
  • What makes the “ winners” win – the elements of success
  • Comparing Approaches in Negotiations
  • Looking for a better deal for both parties
  • When to use what style of negotiation
  • Protecting yourself and your company
  • Using Time as a key element
  • Negotiation Exercise Number 2

 

The Expert Negotiator Has Many Talents

  • Skill sets and knowledge requirements
  • The role of intuition and Emotion
  • Understanding your present personal capability
  • Defining the negotiator competencies
  • Uncovering the learning gap
  • Identifying what should be negotiated
  • Positioning the negotiation
  • Determining the suppliers likely position
  • The influence of long and short term supplier relationships
  • The importance of research
  • Negotiation Exercise Number 3

 

Valuing Issues for Both Sides

  • Understanding price and cost
  • Determining the suppliers pricing strategy
  • Life cycle costing and improving added value
  • Developing price indices
  • Needs of a standard contract
  • Developing terms and conditions of contract
  • Transfer of ownership and risk
  • Warranties & spare parts issues
  • Liquidated damages
  • Negotiating contractor contingencies
  • Economic price adjustment clauses
  • The Tender Process – does it add value
  • Developing a tender assessment model
  • Negotiation Exercise Number 4

 

What Happens Inside Every Negotiation – Getting to “Yes “

  • Negotiation in an e-Commerce environment
  • Testing the potential benefits of e-Commerce
  • Ethics in negotiation & tendering
  • Developing a transparent & ethical organization
  • Negotiating with different cultures
  • Telephone negotiations
  • How to communicate your needs
  • How to move the other party to your viewpoint
  • How to gain advantage through listening
  • Body language and uncovering deception
  • Negotiation Exercise Number 5

 

Common Negotiation Tactics & Countermeasures

  • Framing the negotiation
  • Deciding your tactics and counter tactics
  • Dealing with bargaining
  • How to concede to gain advantage
  • How to keep the seller selling
  • Dealing with deadlocks in negotiations
  • Avoiding The Funny Money Trap
  • Lessons in negotiation from history
  • 24 essential things to do in any negotiation

Certificates

A Certificate of Completion will be issued to those who attend & successfully complete the programme.

Schedule

  08:30 – 10:15 First Session

 10:15 – 10:30 Coffee Break

10:30 – 12:15 Second Session

 12:15 – 12:30 Coffee Break

12:30 – 14:00 Third Session

 14:00 – 15:00 Lunch

 Fees

 The Fee for the seminar, including instruction materials, documentation, lunch, coffee/tea breaks & snack is:

 

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