Banner City Muscat

[widgetkit id="35"]

Electronic Document Management Systems (EDMS)

Course Objectives:

 

  • Manage/control documents, including folders and forms reduce document distribution costs no more paper.
  • Distribute and view documents costs –no more paper
  • Scan, OC, index and archive paper documents.
  • Automate other office functions that involve work flows and electronic mail
  • Address requirements of ISO 9000 and other regulatory agencies.
  • Understand different technologies involved in EDMS
  • Manage EDMS projects and justify ROI
  • Get hands-on training on some EDMS products
  • Evaluate merging standards

 

WHO SHOULD ATTEND

  • Admin Staffs,
  • Document Controller,
  • Secretary Hr employees,
  • Managers & Supervisors of all industries who are interested in learning about tomorrows technologies for paperless working environment and minimizing the volume of paper.

 

 

Outline

 

Introduction: Course Objectives & Outline

  • EDMS –what is it and Benefits
  • The paper flood
  • The paperless office

EDMS Components & Document Capture, Distribution & Browsing

  • Document capture
  • Scanning of documents
  • OCR and image processing
  • Indexing, archiving and retrieval
  • Demonstration

Other Sources of Documents

  • Word processors/spreadsheets
  • Forms

Document Management

  • Document control
  • Revisions/versions/histories
  • Audit trails
  • Reports
  • Demonstration

Forms Management

  • Creating forms
  • Filling and saving forms/data

Document Distribution: Work flow Management

  • Applications
  • Creations
  • Tracking/closure
  • Demonstration

Document Distribution: Electronic Mail

  • Concepts
  • Demonstration

Document Browsing

  • Navigation
  • Application/independent viewers
  • Annotation/sticky/notes/red/lining
  • Demonstration
  • ISO 9000 & others Regulatory Requirements

System Architectures & Platforms

  • LAN`s & WANs
  • Client Server Architectures

Technology Options

  • Authoring Systems
  • Card/folio based systems

Emerging Standards in EDMS

  • Types of Documentation Systems:
  • On-Line help System
  • On –Line coaches and tutorials
  • On –line documentation
  • Glossaries

Some Representative EDMS Products

  • Implementing EDMS
  • Off – the-shelf vs. customs systems
  • Allocating resources
  • EDMS management
  • Updating system
  • Future topics
  • Documents on demand

·         Multimedia documents

Certificates

A Certificate of Completion will be issued to those who attend & successfully complete the programme.

Schedule

  08:30 – 10:15 First Session

 10:15 – 10:30 Coffee Break

10:30 – 12:15 Second Session

 12:15 – 12:30 Coffee Break

12:30 – 14:00 Third Session

 14:00 – 15:00 Lunch

 Fees

 The Fee for the seminar, including instruction materials, documentation, lunch, coffee/tea breaks & snack is: