Objectives

In today’s project management landscape timelines are condensed, qualified resources are slim, and expectations are elevated. Outsourcing, contracting and various “buy” strategies are commonly used to meet these demands. The integration of these strategies with the overall project execution strategy is the subject of this course. Project procurement and contracting management, an element of the overall project plan, has emerged as a critical function within a successful project management approach.

We will utilize a life cycle and best practice approach in discussing and examining this practice. A major focus of this course will be the integrative requirements of project procurement and contracting management within a realistic planning and execution schema. We will touch on certain legal ramifications and requirements of procurement and contracting management, yet the goal of the course is to highlight the processes, tools and strategies to successfully manage project procurements.

Course Outline:

Introduction

• Course Overview
• Create the Current Issues List

Module 1: Defining Project Procurement and Contract Management

• Definitions
• Distinctions
• Key Similarities
• Project Procurement and Contracting Management
• Project Execution Plan (PEP)
• Front End Loading (FEL)
• Exercise: Project Execution Planning

Module 2: The Front End Loading Phases

• Model for Use

Module 3: Phase 1 – Project Pre-Planning

• Beginning the Project
• Variance in Involvement: Centralized vs. Decentralized Procurement Resources
• Exercise: Preliminary Risk Assessment Input

Module 4: Phase 2 – Project Planning

• On With the Planning
• Backward Pass Planning – When Must It All Happen?
• Exercise: Procurement/Contract Scope Development and Backward Planning

Module 5: Defining the Elements of “Buys” and the Solicitation Process

• Generating the Request for Proposal (RFP)
• Project Solicitation
• Determining the Contract Type
• The Contract Families
• Modifying Provisions
• Specific Contractual Arrangements
• Exercise: Selecting the Proper Contract Types

Module 6: Phase 3 – Project Execution and Control

• Legal Basics for Contract Development
• Basic Legal Clauses
• Baseline Decomposition
• Contract Administration
• Monitoring by Critical Milestones
• Exercise: Milestone Development

Module 7: Phase 4 – Project Acceptance and Closeout

• Ending the Contract
• Close the Project
• Why Conduct a Post-Implementation Audit?

Reasons a Post-Implementation Audit Is Seldom Done

Certificates

A Certificate of Completion will be issued to those who attend & successfully complete the programme.

Schedule

  08:30 – 10:15 First Session

 10:15 – 10:30 Coffee Break

10:30 – 12:15 Second Session

 12:15 – 12:30 Coffee Break

12:30 – 14:00 Third Session

 14:00 – 15:00 Lunch

 Fees

 The Fee for the seminar, including instruction materials, documentation, lunch, coffee/tea breaks & snack is: