Advanced Program Management Office Course
June02- June 06\ 2024 : Dubai
Introduction
Project Management Office (PMO) is at a crossroads. On the one side, PMOs are gaining popularity. Today, it is difficult to conceive how project intensive organizations do not have PMOs (or equivalent) to manage the knowledge and tools, develop and promote methods, and provide oversight on reporting and project execution. In fact, some Fortune 500 organizations have over 50 PMOs internally. Yet, multiple studies show that the average life of PMOs is only about five years. For PMO professionals or anyone working with PMOs, understanding this dilemma is the key to making PMOs work, not only for your organization but also for you.
In this one-day or six hour course, we will explore the various processes, capabilities, and good practices in the building and running of PMOs.
Throughout the training, we will discuss multiple cases, review many of the good practices for both traditional PMOs and the recently evolving Agile PMOs. Participants are encouraged to discuss and share their experiences. The course will also provide selective tools and templates.
Objectives
At this program's conclusion, participants should be able to:
Þ Understand the key strategic drivers that underpins the required support for PMOs
Þ Evaluate the strategic alignment to ensure continual linkages between the PMO and the organization strategy
Þ Conduct the following exercises to provide hands-on applications including:
Þ Create or validate vision for the PMO
Þ Evaluate PMO stakeholders
Þ Facilitate solutioning
Þ Identify and prioritize key processes and capabilities (aligned with the strategy)
Þ Develop (high level) steps to implement or enhance PMO capabilities
WHO SHOULD ATTEND?
Þ This program is designed to address the developmental needs of senior managers and directors
Þ Highly-functional managers, with a clear professional trajectory
Course Methodology
The course uses self-assessments and a wide mix of business cases that promote healthy discussions around the importance of managing multiple tasks, deadlines and priorities. Participants will benefit from role plays covering workplace challenges related to handling tasks, deadlines and priorities. They will learn how to deal with conflicts that may arise as a result. Interactive team exercises are also used with each team presenting their findings and comments.
Each module covers different aspects of using Game-Based Learning and Gamification in education. Coursework will incorporate
your existing knowledge and experience and provide helpful learning environment with a good mix of theoretical and practical knowledge. On all outlines will apply Skills for Game-Based Learning and Gamification and practiced in hands-on, collaborative way within an international group setting
This interactive training course includes the following training methodologies as a percentage of the total tuition hours:
- 30% Lectures, Concepts, Role Play
- 30% Workshops & Work Presentations, Techniques
- 20% Based on Case Studies & Practical Exercises
- 20% Videos, Software & General Discussions
Pre and Post Test
Outline
DAY 1: What is PMO, and why is it important
When PMO is used - Introduction
Þ project scope and processes
Þ Performance improvement situation
Þ PMO and a PM
Þ Drastic growth situation
Þ When PMO is used summary of main situation
Different Types of PMOs
Þ The Supportive PMO
Þ The Controlling PMO
Þ The Directive PMO
Þ The Activist PMO
Þ Individual PMO
Þ Departmental PMO
Þ Compliance PMO
Þ Centralized PMO
Þ Project Support Office (PSO)
Þ Program Management Office (PgMO)
Þ Enterprise PMO (EPMO)
Þ Transformation Management Office (TMO)
Þ Project Management Centre of Excellence (PMCoE)
DAY 2: What is a PMO structure?
Þ Different types of PMO organizational structures
Þ Directive PMO
Þ Controlling PMO
Þ Supportive PMO
Þ Individual PMO
Þ Examples of PMO structures with charts
Þ PMO structure best practices
Þ The different roles within a PMO?
Project Selection -introduction
Þ Strategic alignment
Þ Value proposition Framework
Þ Bottleneck Framework
Þ Project Management Methodology
Þ Project Management Framework
Þ Difference between Framework and Methodology
Þ How to Choose the Right Methodology or Framework
Þ Types of Project Management Methodologies and Frameworks
Þ Strategic alignment framework
Þ Strategic alignment framework - case introduction
Þ Strategic alignment framework - overview project
DAY 3 : Five stages of project management
A stakeholder communication plan
Þ Define the stakeholders responsible for feedback and approval
Þ Communication objectives
Þ Communication methods
Þ Stakeholder communication plan.
DAY 4 : Resource allocation in project management?
Þ Difference between resource allocation and task allocation
Þ Signs you need to improve your resource allocation
Þ Allocate resources (the right way)
Þ A real-life example of resource allocation from Float’s engineering team
Project management metrics?
Þ How do you choose metrics?
Þ What makes a successful project?
Þ 10 project management metrics
Þ Definitions: Metric, KPI, OKR, Objective, KPO, Goal, MBO
Þ Project management critical success factors?
DAY 5 :
What is Cybersecurity? Types, Threats and Cyber Safety Tips
Þ ESTABLISHING A CYBERSECURITY PROGRAM
Þ COMPONENTS OF THE CYBERSECURITY PMO
Þ MANAGING THE CYBERSECURITY PROGRAM
Þ Risk Management
Þ Compliance Management
Þ Policy Management
Þ Vulnerability Management
Þ Security Project Management
Þ Knowledge Management
Fees:
The Fee for the seminar, including instruction materials, documentation, lunch, coffee/tea breaks & snack is:
3.750 USD$
Schedule:
08:30 – 10:15 First Session
10:15 – 10:30 Coffee Break
10:30 – 12:15 Second Session
12:15 – 12:30 Coffee Break
12:30 – 14:00 Third Session