Performing a Procurement GAP Analysis

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Performing a Procurement GAP Analysis

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Tuesday, 03 October 2017
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Monday, 10 February 2020
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288 Performing a Procurement GAP Analysis

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Procurement & logistics

Introduction

It is essential that procurement strategies are aligned with corporate strategies so that organizations can add value through increased efficiencies and eliminate wasteful processes. Vast sums of money to procure goods and services must be undertaken by organizations if they are to remain competitive, especially in the current economical climate. However, far too much money is wasted on procurement activities and processes as a result of gaps appearing in the strategy and working processes, and in turn, these gaps have a direct effect on procurement efficiency. Mostly these gaps are not immediately noticeable and therefore become the “norm” in procurement day-to-day activities. To eliminate this, it is vital that these gaps are analysed, measured and closed.

Procurement professionals need to understand the importance of conducting a robust Procurement Gap Analysis to determine the current state (AS-IS) and implement actions for future state (TO-BE). This practical hands-on training course have been designed to provide delegates with the tools and techniques required to perform a viable Procurement Gap Analysis and identify the needs and measures to be undertaken to close these gaps, which will result in major savings of time, money and effort.

Objectives

Analyze the role of procurement in driving the organizational strategic and competitive advantage
Identify where are the gaps in procurement within their organization
Investigate and analyze effectively the nature and root cause of these procurement gaps
Propose practical approaches and methods to eliminate these gaps in procurement
Continuously improve procurement benchmarked to value intensive best practices

Who Should Attend?

This Procurement GAP Analysis training course is suitable to a wide range of procurement and purchasing professionals but will greatly benefit the following individuals who belong in any sectors and domains:

New & Experienced Procurement Personnel
Procurement Team Leaders, Line Managers & Departmental Heads
Tendering & Contracts professionals
Technical & End Users

Training Methodology

The Procurement GAP Analysis training course will utilize a variety of proven highly interactive and engaging adult learning techniques to ensure maximum understanding, comprehension and retention of the information presented. This includes facilitated group and individual exercises, case studies, role-play and videos. The instructor will also facilitate learning by encouraging the delegates to test and critically appraise the learning and input from this training course. Delegates will have an opportunity to put forward and discuss critically their day-to-day issues, problems and challenges in procurement processes including identifying a meaningful way forward.

Organisational Impact

Improved performances comes from closing the gaps to your competitors. This seminar considers:

Best Practices in Procurement strategy
Identifying gaps in procurement planning and implementation
Skills required for world class procurement
Problem solving within procurement
Planning to close the gap and deliver excellent procurement
Tips for benchmarking

Personal Impact

Participants will come away with clear ideas about how to improve their own and others' procurement performance:

Individual action plans
Problem solving techniques
steps to turn strategy into action
Root cause analysis processes
Personnel competency development framework
Tips for engaging with stakeholders

Outline

Understanding where Procurement Strategy fits into a Corporate Strategy

What’s in a Procurement Strategy
Essential components of a Procurement strategy
Linking Corporate and Procurement objectives
Identification of “gaps” affecting Corporate and Procurement strategies
Determine the relevance and impacts gaps in the Procurement strategy
Identify the process to achieve the desired outcome

Conducting a Comprehensive Needs Assessment

Analyze the Current State
Internal evaluation to identify performance deficiencies
Identifying what needs to be done
Identify Future State
Using Gap Data
Identify how to “Bridge the Gap”

Using Gap Analysis Tools and Techniques

Conducting a SWOT analysis
Understand the techniques of Problem Solving
Apply gap analysis to a problem 
Seven Step Problem Solving
Conduct a Root Cause Analysis
Using PDCA (Plan-Do-Check-Act)

How to Eliminate these Procurement Gaps and the Way Forward

Identification of the actual factors responsible for the Gap
Understand the factors and reason why for the Gap
Developing sustainable and viable remedies that address the factors
Develop the means to close the gap
Developing proposals for correct actions to be taken to eliminate the gaps
Gaining “buy in” from key stakeholders

Bridging the Gap and Continuous Monitoring of Procurement Practices

Determine what success looks like
Engagement with the key internal and external stakeholders
How to integrate value in current procurement practices and appreciate why it is important to remove these gaps
Next steps to build successful procurement strategy and eliminate inherent gaps
Managing implementation of the gaps free procurement strategy and the strategic fit
Continuous improvement measures with Suppliers and Contractors to avoid future and potential gaps

Certificates

A Certificate of Completion will be issued to those who attend & successfully complete the programme.

Schedule

08:30 – 10:15 First Session

10:15 – 10:30 Coffee Break

10:30 – 12:15 Second Session

12:15 – 12:30 Coffee Break

12:30 – 14:00 Third Session

14:00 – 15:00 Lunch

Fees

The Fee for the seminar, including instruction materials, documentation, lunch, coffee/tea breaks & snack is: