The Purchasing & Contracts Masterclass

September 04 -  September 08\ 2023: Istanbul

October 08- October 12 \ 2023 : Kuala Lumpur

 

ABOUT COURSE 

The increasing importance of contracting, and dependence on providers, means that the managing responsibility transcends the traditional, more administrative role. No longer are only contract specialists involved in the contract process - professionals of all disciplines have a vital role to play in the development of successful contracts and their ongoing management. Getting outcomes from contracts is far from guaranteed. Our Contract Management Portfolio boasts one of the most well designed, robust training programs in Australia. Featuring the Contract Management Professional Certification (CMP) our Executive Panel have devised a program to suit all those working in a business environment.

Objectives:

 As a result of this course, attendees will be able to:

  • The newest purchasing methods, including e-procurement
  • The concept of supplier partnering
  • Implementing Supply Chain Management
  • Examples of purchasing success
  • Measuring and Improving Purchasing Performance
  • Re-engineering Purchasing Operations
  • Providing better outcomes from contracts
  • Reviewing contract administration techniques
  • Exploring contract monitoring techniques
  • Learning how to get fair treatment in contract changes
  • Discussing contract termination issues
  • Preparing for claims and disputes
  • Reviewing acceptance and contract close out issues

 

WHO SHOULD ATTEND

  • Buyers, Purchasing Professional and  Project Professional
  • Contract Administrators, Project Coordinators, Contracts Officers
  • Engineering Project Managers, Construction Managers, Tenders Professional
  • Maintenance Professionals and Systems Managers and all others in organizations whose leadership want world-class skills sets in all those involved in purchasing and contract administration activities of all types of materials, equipment and services

Outline

DAY 1   Introduction to Modern Purchasing

  • We will consider the best practices being utilised by the best purchasing departments today
  • Purchasing Strategies
  • Early Supplier Involvement
  • Electronic Purchasing
  • JIT and consignment stocking
  • Long Term contracting and outsourcing

Supplier Management

  • This session focuses on locating, evaluating, selecting and appropriately managing the best available suppliers
  • Locating Global Suppliers
  • Evaluating Potential Suppliers
  • Supplier Selection
  • Supply Positioning
  • Spend Mapping
  • Quality

DAY 2     Determining Price

  • The use of competitive bidding processes, tenders and cost/value analysis in alliance relationships
  • Competitive Bidding
  • Tendering
  • Value Analysis
  • Cost analysis
  • Total Cost of Ownership
  • Capital Equipment Life Cycle Costing

Negotiation

  • In this session we will examine the negotiation process, and practice appropriate tools and techniques
  • Negotiation preparation
  • Negotiation Strategy
  • Negotiation Tactics
  • Responding to negotiation ploys
  • Negotiation with other cultures
  • E-procurement

DAY 3    Purchasing Agreements and Contracts/Implementing and Measuring Improvements

  • Purchasing Agreements and Contracts
    • The tools and techniques used in obtaining the best bids, and the legal issues involved in turning these into appropriate contracts
    • RFIs, RFQs
    • Formula pricing
    • Contract Clauses
    • Legal responsibilities of supplier and buyer
    • Formation of contracts
    • Warranties
  • Implementing and Measuring Improvements
    • The use of Key performance measures and Metric hierarchies to monitor and deliver improvements in purchasing improvements
    • Communications
    • Key Performance Measures
    • Purchasing Metrics
    • Implementing Change
    • Planning

Objectives of contract administration

  • Effective Contract Administration
  • The Most Critical Elements
  • Key Players In Contract Administration
  • Post Award Conference
  • Analysis Of The Contract
  • Establishing Major Deliverables
  • What Needs To Be Measured?

DAY 4   Outputs and contract types

  • Typical Outputs Of Contract Administration
  • Monitoring Techniques
  • Identify The Risk
  • Responses To Risk
  • Contract Types
  • Administration In Cost Type Contracts
  • Economic Price Adjustments

Maintaining schedules and contract changes

  • Maintaining Contract Schedules
  • Expediting Techniques
  • Major Causes Of Changes
  • Contract Price Changes
  • Evaluating Price Changes
  • Practical Considerations for Bonds and Guarantees
  • Types of Bonds and Guarantees

DAY 5   Issues in contract performance

  • Contract Terminations
  • Service Level Termination Event
  • What Constitutes Breach?
  • Responding To A Breach
  • Right To Cover
  • Manuals And Drawings
  • Supplier/Contractor Relations
  • Sub-contractor Issues

Acceptance and close out

  • Warranties
  • Source Code Escrows
  • Forms Of Payment
  • Progress Payments
  • Claims and Disputes
  • Negotiation Of Claims And Disputes
  • Final Acceptance
  • Close Out Procedures
  • Post Contract Review Meeting

Certificates

A Certificate of Completion will be issued to those who attend & successfully complete the programme.

Schedule

  08:30 – 10:15 First Session

 10:15 – 10:30 Coffee Break

10:30 – 12:15 Second Session

 12:15 – 12:30 Coffee Break

12:30 – 14:00 Third Session

 14:00 – 15:00 Lunch

 Fees

 The Fee for the seminar, including instruction materials, documentation, lunch, coffee/tea breaks & snack is: 4.250 USD$